Electronic Mail Records

Executive Branch Agencies Authority. Electronic mail more commonly known as email is routinely used by state agencies.

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Examples of electronic records include webpages and databases.

Electronic mail records. Electronic Mail records approved by the. 1 Agencies must not use an electronic mail system to store the recordkeeping copy of electronic mail messages identified as Federal records unless that system has all of the features specified in 123620b of this part. De très nombreux exemples de phrases traduites contenant electronic mail records Dictionnaire français-anglais et moteur de recherche de traductions françaises.

As part of NARAs Records Management Initiatives to redesign Federal records management NARA has determined that Federal agencies should be allowed to dispose of short-term temporary electronic mail e-mail records eg those with a retention period of 90 120 or 180 days without requiring the creation of a separate paper or electronic recordkeeping copy. Electronic records must be retained in electronic format and remain useable searchable retrievable and authentic for the applicable retention period. Rather such short-term e-mail.

3 All electronic records are received when the record enters an information processing system that the recipient has designated or uses for the purpose of receiving electronic records or information of the type sent in a form capable of being processed by that system and from which the recipient is able to retrieve the electronic record. Electronic mail message record of transmission and receipt date or attachment such as a document which meets the definition of a Federal record received or created on these systems. In either case the recordkeeping system must.

Printing and retaining a hard copy is not a substitute for the electronic version. The purpose of this policy is to establish the standards for the management of email and attachments consistent with existing records retention requirements. GSA scheduled two types of email records based on the role of the email account user.

It is the record its content and functions not the media which determine retention and disposition decisions. Electronic Mail Records Management Policy Policy ID. Electronic mail email systems are defined as software applications used to create receive and transmit messages and other documents.

Therefore email shall be retained and disposed of in the same manner as other records. Email is often used as the mode of communication for brief messages that were once relayed by telephone and to disseminate substantive information previously committed to paper sent by more traditional methods. Delete e-mail that is not a record when no longer of use.

42 Electronic Mail Policy Government of Nova Scotia Common Services Manual 42 Electronic Mail Policy Policy Statement E-mail is an accepted efficient communications tool for supporting departmental business. The schedule was submitted to the National Archives and Records. Logically relate or group records in accordance with your offices file plan.

D Except for those electronic mail records within the scope of paragraph c of this section. You should store e-mail records in an approved recordkeeping system. Scope This policy.

Record Materials 1 Permanent Electronic Mail Records. Where do I keep e-mail records. The retention of records maintained in electronic format is the same as for similar records maintained in traditional paper formats unless otherwise specified by an authorized retention schedule.

As provided in the Government Records Act e-mail messages are included in the definition of records Therefore under that act e-mail messages sent and received are the. This system may be either paper or electronic. OMB M-12-18 Managing Government Records Directive provides that by 2016 Federal agencies will manage both permanent and temporary email records in an accessible electronic format b.

An electronic mail message or email consists of a digitally created transmitted and stored message and any attached digital documents.

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